To set a potluck, there are 10 easy steps:
Pick a date (Fri or Sat nights work best, usually mid month is best)
Pick a time (6.30-9pm is usually a good bet)
Pick a location. A house is fine unless you are expecting a really large group to attend. Intimate gatherings are lovely
Get driving directions to your location. Google Maps is a great resource for this.
Get together a short write up about your organization and include a contact name, email, phone number and web site if folks want more information.
Decide if you want to have any food or drink restrictions (ie no alcohol, vegetarian food only, dishes based on chocolate, desserts only, middle eastern food theme. etc)
Decide if you will provide plates, cups, utensils or should we ask our folks to bring their own?
- Decide if you will provide any drinks (access to water or tea?) or do we need to ask our folks to bring their own?
- Send a message to the potluckers steering committee using the contact form. Please be sure to select "Hosting a potluck" in the category so the message goes to the right folks.If you don't have all the information, don't worry - let us know what month you want and we'll follow up with you.
Based on this info, we'll create a brief email and send it out to our email list (currently about 700 people) about 3 weeks before the event. We also send out a reminder email about a week before the event. The invite will also be posted on our web site page,www.austinprogressivecalendar.com/potlucks Usually about 2 or 3 dozen Potluckers show up.
At the glorious event, folks usually eat from first (sometimes from 6:30 until around 7:15) then somebody from your group can make a brief (15-20 minute) presentation about your organization. Often a potlucker committee member will talk to the group about potluckers for 5-10 minutes and invite people to sign up. The rest of the evening is spent chatting and socializing and networking with some of the greatest folks in Austin.